Minutes and Agenda

Minutes of Parish Annual Meeting Tuesday 4th May 2021

DRAFT

 

`SOUTH COCKERINGTON PARISH

Minutes of the Annual Meeting Tuesday 4th May 2021

at 7.00pm  - virtual zoom meeting  ID 75026957159

 

Present; Cllr S Needham, Cllr Hole; Cllr P Hope, Cllr B Batman, Cllr S Wood

Apologies None

Declaration of Interests     none 

  1. Election of Officers
    1. Chairman- Cllr S Needham   proposed as Chairman by Cllr P Hope, seconded by Cll B Batman. Elected unopposed
    2. Vice Chair – Cllr S Wood   proposed as Vice Chair by Cllr P Hope, seconded Cllr B Batman. Elected unopposed.
  2. Minutes of Annual Meeting held 18th May 2020

  (2.1) Minutes had been approved at Parish Council Meeting September 23rd 2020

  1. Matters Arising from previous Annual General Meeting

(3.1) Clerk confirmed that all aspects of the external audit had been approved by external auditors..

  1. Finance Report

     (4.1) motion ‘This Certificate of Exemption is approved by this authority on this date’ Proposed Cllr B Batman Seconded Cllr S Wood. Agreed unanimously

    (4.2) Motion ‘The Annual Governance Statement for 2020/21 is approved by this authority’ Proposed Cllr B. Batman, seconded by Cllr S Wood. Agreed unanimously.

(4.3) Motion ‘to accept the Accounting Statements for 2020/21 and approve them’. Proposed by Cllr N Hole, Seconded by Cllr S Wood. Agreed unanimously

  (4.4) The Clerk reported that at the financial year-end there was a balance of £2422.96 in the Parish Council Account and £2260.41 in the Parish Council Business Account.    Proposed by Cllr S Needham and seconded by Cllr N. Hole to approve the accounts for 2020/21 Agreed unanimously

  1. Chairman’s Report

(5.1) Chairman gave a verbal report summarising the activities of the Parish Council during the last twelve months. She thanked all members of the Parish Council and especially the Clerk for their ongoing efforts and support throughout the past year which as a result of Covid had proved particularly challenging. She noted that the future regarding St Leonard’s Church continues to be very uncertain and that a close watch will need to be kept on the situation to see what may develop since the PCC seems to be inactive. Thanks were expressed to all involved ,in the efforts with regards to ensuring potholes were treated by LCC and that the litter picking efforts continued throughout the year. Cllr Hole’s efforts in this respect were much appreciated.

6   Matters Pertaining to Parish Business.

(6.1) None

  1. Date and time of Next AGM

To be determined at a later date                                                               Action Clerk.

Meeting closed 7.24pm

 

Signed                                                          Chairman